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Helpful Questions and Answers

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  1. What is a public notice and what is the difference between a public notice and a legal notice?
  2. How can I look up a public notice?
  3. What is the difference between the browse and advanced search features?
  4. What is a government type?
  5. What is an entity?
  6. What is a public body?
  7. What do the different subscription options mean?
  8. Is the address for the public body the meeting or hearing location address?
  9. What public bodies are required to post their notices on the Utah Public Notice Website?
  10. Who can post public notices to the Utah Public Notice Website?
  11. Who do I contact about problems regarding the Public Notice Website?
  12. Who can I contact for more information regarding public notices?
  13. After finding the entity name that I am looking for, I click on the name but nothing happens. Where are the search results?
  14. How can I download Adobe PDF Reader?
  15. How do I subscribe to a public body?

What is a public notice and what is the difference between a public notice and a legal notice?

Public notice is a means of informing the general public of government or government- related activities which may concern their local area, municipality, county, or state- often in an open forum such as a public meeting or public hearing which is open to the general public. There are many mandates dictating the information and timing of public notices.

A legal notice is a communication required to be made public by a state statute or state agency rule, or a notice required for judicial proceedings or by judicial decision. It does not include a public notice published by a public body in accordance with the provisions of the Open and Public Meetings Act and the Utah Public Notice Website administration. Legal notices are required to be published in a newspaper of record until January 1, 2012, then will be required to be posted to the Utah Legal Notices website.

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How can I look up a public notice?

There are two options when looking up a public notice. You can either browse for a notice or use the advanced search function.

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What is the difference between the browse and advanced search features?

The advanced search provides five ways to search for notices: entity, keyword, date, deadline date, and posted on date. Each field may be used individually or in combination. The browse feature utilizes specific information from a hierarchy of categories to help narrow the search. This tool is effective if you are not exactly sure what notice or public body you are searching for. It is also effective if you want to know the different types of notices that a public body is holding.

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What is a government type?

A government type is the arrangement of government entities into categories such as state, county, city, special districts, and schools. The designation of special district includes all local districts and special service districts.

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What is an entity?

Governmental entity broadly means all state agencies and political subdivisions (cities, counties, special districts), the legislature, public education and state-funded higher education institutions, and the judiciary.

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What is a public body?

A public body is a board, commission, or committee that posts notices or holds meetings.

According to the Open and Public Meetings Act, Utah Code 52-4-103(7), a public body is "any administrative, advisory, executive, or legislative body of the state or its political subdivisions that: is created by the Utah Constitution, statute, rule, ordinance, or resolution; consists of two or more persons; expends, disburses, or is supported in whole or in part by tax revenue; and is vested with the authority to make decisions regarding the public's business. Public body "does not include a: political party, political group, or political caucus; or conference committee, rules committee, or sifting committee of the Legislature."

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What do the different subscription options mean?

There are three different subscription options for public bodies and individual notices available: RSS, iCalendar, and Email.

RSS (Really Simple Syndication) is an XML-based family of a Web feed format for publishing frequently updated Web content, such as news headlines, blog entries, or podcasts. Using an RSS reader, subscribers can view data feeds from various sources. RSS makes it possible to keep up with their favorite websites in an automated manner that is easier than checking them manually.

iCalendar is a standard calendar data exchange. It allows users to send notifications and tasks to other users through email. This option will add notices and updates to calendar upon receipt.

The email option will allow subscribers to receive notifications and updates directly to their email. This is a good option for those without access to RSS readers or iCalendar.

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Is the address for the public body the meeting or hearing location address?

Not necessarily. The address for the public body is the location of the main office building. The meeting or hearing location may be at a different location. See the notice for further details. The location of the meeting or hearing will be listed.

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What public bodies are required to post their notices on the Utah Public Notice Website?

With a few exceptions, all state agencies and political subdivisions are required to post to the website. For example, for public meeting notices, municipalities and special districts that have a current annual budget of less than $1 million are encouraged but not required to post notices on the website. For these exceptions, please see Utah Code 52-4-202(3)(b). For other public notices, these entities are encouraged, but not required to post notice, until December 31, 2012, when it will be mandatory. For this exception, please see Utah Code 63F-1-701(7).

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Who can post public notices to the Utah Public Notice Website?

Only an authorized poster of a public body can post public notices to the website.

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Who do I contact about problems regarding the Public Notice Website?

Utah.gov Support
support@utahinteractive.org
801-983-0275 or 877-988-3468

Who can I contact for more information regarding public notices?

For information regarding public use of the Public Notice Website, please contact:
Susan Mumford Utah State Archives
smumford@utah.gov
801-531-3861

After finding the entity name that I am looking for, I click on the name but nothing happens. Where are the search results?

The browse search will produce results after the government type, entity name, and public body fields are completed. However, when using the advanced search, the "submit" button must be clicked to show results.

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How can I download Adobe PDF Reader?

Visit Adobe's website and download their free Acrobat Reader.

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How do I subscribe to a public body?

Subscription must be made individually to each public body. The public body must have published at least one notice before you are able to subscribe.

  1. After searching for a notice of the public body, click on any posting for that public body.
  2. This page gives the notice details. On the right side of the public notice details are the subscription options.
  3. To subscribe to a public body, select the type of subscription you want (RSS Feed or email).

By subscribing to a public body, you will be notified of any new notices as well as any updates to current notices published on the website for that public body.

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